US 12,450,195 B2
Methods and system for managing actions within an electronic data file
Michaela M. Guerrera, Berkeley, CA (US)
Assigned to Kyocera Document Solutions Inc., Osaka (JP)
Filed by Kyocera Document Solutions Inc., Osaka (JP)
Filed on Apr. 24, 2023, as Appl. No. 18/138,343.
Prior Publication US 2024/0354283 A1, Oct. 24, 2024
Int. Cl. G06F 16/18 (2019.01); G06F 16/11 (2019.01); G06F 16/182 (2019.01); G06F 16/93 (2019.01)
CPC G06F 16/122 (2019.01) [G06F 16/1827 (2019.01); G06F 16/93 (2019.01)] 9 Claims
OG exemplary drawing
 
1. A method of managing data files within a system, the method comprising:
opening an electronic data file at a client device, wherein the electronic data file is accessible using a cloud information manager at a document server;
inserting a first field and a second field into the electronic data file, wherein the first field and the second field are embedded within the electronic data file;
creating a first action to be taken within the first field by a first user of the system and a second action to be taken within the second field by a second user of the system using the cloud information manager;
setting a first time limit within the first field to complete the first action;
setting a second time limit within the second field to complete the second action, wherein the first time limit is different from the second time limit;
notifying the cloud information manager that the first field and the second field are inserted into the document;
sending the electronic data file with the embedded first field and second field to the first user and the second user by the cloud information manager;
enabling a first timer, by the cloud information manager, from which at least one notification is generated for the first action;
enabling a second timer, by the cloud information manager, from which at least one notification is generated for the second action;
tracking, by the cloud information manager, whether the first action and the second action have been executed;
sending the at least one notification within the system according to the first timer and the second timer independently, by the cloud information manager, wherein the at least one notification corresponds to the first action and the second action to be taken;
stopping the timer when the time limit is reached; and
determining whether the first action and the second action are taken according to the electronic data file within the first and the second time limits.