US 12,079,890 B2
Systems and methods for utilizing tracking units in electronic document chain-of custody tracking
Shiva Sri Santosha Phani Krishna Krovvidi, Tanuku (IN)
Assigned to Open Text Holdings, Inc., Wilmington, DE (US)
Filed by Open Text Holdings, Inc., Wilmington, DE (US)
Filed on Feb. 7, 2023, as Appl. No. 18/165,889.
Application 18/165,889 is a continuation of application No. 16/749,920, filed on Jan. 22, 2020, granted, now 11,610,277.
Claims priority of provisional application 62/797,084, filed on Jan. 25, 2019.
Prior Publication US 2023/0206365 A1, Jun. 29, 2023
Int. Cl. G06Q 50/18 (2012.01); G06F 3/0482 (2013.01); G06F 16/93 (2019.01)
CPC G06Q 50/18 (2013.01) [G06F 16/93 (2019.01); G06F 3/0482 (2013.01)] 26 Claims
OG exemplary drawing
 
1. An electronic document chain-of-custody tracking method, comprising:
instantiating a graphical user interface (GUI) comprising:
a first window for a user specifying an electronic document collection request, the electronic document collection request comprising a collection source, a collection target, and criteria details, having at least a first window portion configured to generate the electronic document collection request to create and display a set of relevant electronic documents; and
a second window for displaying the set of relevant electronic documents generated by the electronic document collection request;
in response to receiving the electronic document collection request, retrieving the set of relevant electronic documents, generating a tracking unit, and assigning the tracking unit to the set of relevant electronic documents, the set of relevant electronic documents retrieved from one or more data hosting locations by at least one crawler configured to identify document types and textual contents and preprocess the set of relevant electronic documents, the at least one crawler further configured to folder and tag the set of relevant electronic documents based on the identified document types, the tracking unit comprising:
a state machine having at least two stages including a specification stage for specifying the electronic document collection request utilizing the first window and a review stage for displaying the set of relevant electronic documents within the second window;
a plurality of Chain-Of-Custody (COC) statuses, each of the plurality of COC statuses having a value equal to one of a predefined set of COC statuses, the plurality of COC statuses including at least a first COC status and a second COC status; and
a plurality of number of relevant document values, each of the plurality of number of relevant document values associated with one of the plurality of COC statuses; tracking the COC of the set of relevant electronic documents, comprising:
setting the first COC status of the tracking unit to a first predefined COC status from the predefined set of COC statuses;
setting a first relevant electronic document value of the tracking unit to a determined number of relevant electronic documents of the first COC status;
modifying the COC of the set of relevant electronic documents by setting a second COC status of the tracking unit to a second predefined COC status from the predefined set of COC statuses; and
setting a second relevant electronic document value of the tracking unit to a determined number of relevant electronic documents of the second COC status; and
displaying by the graphical user interface the set of relevant electronic documents generated by the electronic document collection request.